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ooak Exhibitor Manual - Winter

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Winter 2025 Exhibitor Manual
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ooak Exhibitor Manual - Winter

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November 27 to December 7, 2025
Winter 2025 Exhibitor Manual

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MOVE-IN, Move-In & Move-Out
There will be two move-in days: Tuesday, November 25 and Wednesday, November 26, 2025. Please review the move-in schedule below and note the days that apply to you. To simplify the move-in procedure, we have put together a list of move-in options with five different ways that you can move into the exhibit hall. 6-day exhibitors will be moving in on Tuesday, December 2, 2025, starting at 4:00am.The fastest unloading option with minimal waiting time will be to dolly from/to your vehicle in the designated offloading area. We advise that you pack your vehicle accordingly.Move-In Procedures To offload your vehicle, start by reporting to the Marshalling Yard (Lot TBC). Access is from New Brunswick Way. The Marshalling Yard will open at 6:30am on Tuesday, November 25, 2025, and 7:00am on Wednesday, November 26, 2025. You will be greeted by the Marshalls, who will ask you how you plan to offload (e.g., whether your vehicle needs a loading dock, whether you will dolly from your vehicle to your booth, etc.) and then they will put your vehicle in the appropriate line up. You will be released from the Marshalling Yard as space allows.Once you’ve offloaded your vehicle you can park it for free in (Lot 851 and 853). Parking in these lots is free on both Tuesday, November 25 and Wednesday, November 26, 2025. To park during show days, you will need to purchase a parking pass. Note, empty trailers and hitches can be parked for free in (Gore Lot 859), however if a personal vehicle such as a truck is attached then the truck must display a paid parking pass to avoid being ticketed.Move-In Schedule During move-in and set-up, all exhibitors must wear the move-in sticker badges that will be available at the entrances to the Show Floor.TUESDAY, NOVEMBER 258:00am 11-Day and 5-Day Exhibitors move in (excluding those in Rising Stars and Christmas Market).6:00pm No additional vehicles allowed into the building for the day.8:00pm Move-In ends for the day, exhibitors must exit the hall – no exceptions.WEDNESDAY, NOVEMBER 268:00am 11-Day and 5-Day Exhibitors continue moving in (including those in Rising Stars and Christmas Market).6:00pm No additional vehicles allowed into the building for the day.8:00pm Move-In ends for the day, exhibitors must exit the hall – no exceptions.THURSDAY, NOVEMBER 277:00am Exhibitors may enter the hall to make final touches to their booths before Show opening. All dollies must be removed from the Show floor by 10:00am.9:00am Press Preview on Show floor.10:00am Show Opens!MONDAY, DECEMBER 18:00pm 5-day exhibitors begin move-out and must be out of the hall by 12 midnight. No vehicles of any type will be allowed into the building – exhibitors will dolly or carry their product from their booths to the loading dock area. No marshalling yard will be in use; exhibitors should report directly to the East Loading Docks.TUESDAY, DECEMBER 2 (6-Day Exhibitors)4:00am 6-Day Exhibitors move-in through the north-east loading docks and roll-up door. Staff will be on hand to direct. No vehicles of any type will be allowed into the building – exhibitors will dolly or carry their product to their booths from the loading dock area. No marshalling yard will be in use; exhibitors should report directly to the East Loading Docks.10:00am Show Opens!
COMMENT METTRE À JOUR VOTRE PROFIL D’ARTISAN, Artisan Profile
Rendez-vous sur la page profiles.oneofakindshow.com et saisissez votre nom d’utilisateur (l’adresse courriel que vous nous avez fournie) et votre mot de passe pour vous connecter à votre compte.Si vous participez au salon pour la première fois, cliquez sur Get an account pour en créer un. Vos renseignements vous seront envoyés par courriel. Si vous avez perdu ou oublié votre mot de passe, cliquez sur Forgot password? pour récupérer votre nom d’utilisateur et votre mot de passe.Une fois dans votre compte, vous verrez la page Online Profile, qui vous permettra de :
INSTAGRAM REEL FEATURE, Marketing Opportunities
Grow your social media following, create online engagement and drive traffic to your website with a dedicated feed post on the @ooak_toronto Instagram account. Promote your brand or highlight a specific product to our more than 86K Instagram followers.WHAT YOU'LL GETA dedicated reel post including a video of max 59 seconds- content to be provided by maker, Tag of Your Instagram Account and Call to Action to Shop From You at Link in Bio A @ooak_toronto Link in Bio Connected to Your Specified URLA Story of Your Post Including a Swipe Up Link to Your URLGREAT FOR🟣 Brand Awareness🟢 Product Launch/Awareness🔴 Traffic to Website/Social MediaWHAT WE NEED FROM YOU:Maker to provide a 9:16 ratio, 59 sec video without musicCaption with tags to the maker account (400-500 characters)Linkinbio linking to maker websiteAVAILABILITY: 4 posts available PRICE: $700 + applicable taxes*This image is for reference only.
Pricing Structure, Christmas Market
The booth fee for the Christmas Market is 10% of sales before tax, with a minimum rent that varies depending on the hut or tabletop.By December 12, 2025, you must submit an Excel spreadsheet summarizing your final sales for invoicing purposes. If 10% of total sales exceeds the minimum rent amount, the final payment will be due on that date.For questions about the pricing structure, please email admin@oneofakindshow.com.For questions about your invoices, outstanding balances, or payments, please email ARInformaExhibitions@informa.com.
Dollies & Pallet Jacks, Move-In & Move-Out
A limited number of dollies and pallet jacks are available for use at the show during move-in and move-out, on a first-come, first-serve basis. They will be located adjacent to the Exhibitor Entrance in the loading dock area. To borrow a dolly or pallet jack, you must be wearing your exhibitor badge and you will be required to leave one piece of identification and your booth number with our staff. You will be responsible for the dolly or pallet jack--if lost, you will be charged the replacement cost (approx. $1,000). Please return the dollies promptly, as they are in great demand by other exhibitors. Alternatively, you may bring your own dolly or pallet jack or have your boxes or crates on wheels.NOTE: Dollies and pallet jacks are not allowed on the show floor during show hours and they are not allowed in the Galleria of the Enercare Centre at ANY time.
Booth Cleaning Service, Exhibitor Services
The Enercare Centre provides an optional booth cleaning service. Exhibitors can choose from either a one time service or a nightly service. To order booth cleaning, please refer to the Enercare Centre exhibitor services portal linked through the Service Order Forms Page.
Bureau du salon, Exhibitor Services
Passez au bureau du salon si vous avez des questions ou pour parler avec un membre de notre équipe. L'emplacement du bureau du salon est le salon 110.
Basic Structure & Actual Dimensions, Booth Design
Your booth will start as a raw space, with concrete floors and a pipe-and-drape structure. These can be the building blocks of your booth, but we encourage you to think about the ways you can elevate your space to create a polished and professional backdrop for your brand.You may notice that the internal dimensions of your booth space are slightly reduced to account for the pipe and drape structure, which is shared with your neighbors. Your entire display--including tables, chairs, merchandise, signage, walls, flooring and you and your staff--must fit within the confines of the booth size for which you have been contracted.New clause this year to give some clarity for your booth planning: "No display may be arranged so that an exhibitor must stand in the aisle to conduct business."
Notre Marque, Marketing Resources
Que ce soit votre premier ou quarantième spectacle, participer à One Of A Kind est un motif de célébration! Nous sommes fiers de présenter les meilleurs créatifs du pays et nous ne pourrions être plus heureux de vous compter parmi notre communauté. Donc, ici vous trouverez quelques atouts pour vous aider à partager avec le monde que vous êtes sur votre chemin vers OOAK!
Travel and Accommodations
Welcome to the travel and accommodation page for the upcoming 2025 One Of A Kind Winter Show. Our team has collaborated with hotels and travel partners across Toronto to secure special rates and room availability exclusively for One Of A Kind Show Exhibitors, detailed in the list below. Most of these properties are conveniently located near transit options such as GO Transit or UP Express. Please pay attention to booking details for information on how to book. Custom links have been provided where available.Kindly refrain from sharing this list with anyone who is not a show exhibitor. If you find an issue with any links or information listed, please email admin@oneofakindshow.com
#OOAK25 Social Media Award, Marketing Resources
Those exhibitors who take part in #ooakdiarieschallenge will be eligible to win the #OOAK25 Social Media Award.Join the #ooakdiarieschallenge and boost your visibility with creative Instagram reels, stories, and posts about your 2025 Winter Show presence. Keep the #OOAK25 hashtag alive and engage with fellow exhibitors and makers to support each other!1st place prize: $3002nd place prize: $200
Résumé du contrat, Flavours
VENTE ET DÉGUSTATION DE PRODUITS ALIMENTAIRES :L’exposant qui vend ou distribue des produits alimentaires aux fins de dégustation ou d’échantillonnage doit souscrire une police d’assurance responsabilité générale commerciale désignant OVG Hospitality et le Conseil des gouverneurs de l’Exhibition Place à titre d’assurés additionnels, avec une responsabilité minimale de 5 000 000 $ par incident. Un certificat d’assurance doit être remis à OVG Hospitality trois semaines avant l’événement.Tout exposant souhaitant offrir des échantillons à son kiosque doit obtenir l’autorisation du traiteur officiel, OVG Hospitality, à cet égard.Tout exposant désirant vendre des produits alimentaires ou en offrir des échantillons doit se conformer à toutes les règles et à tous les règlements applicables établis par Toronto Public Health et Santé Canada.Tout exposant souhaitant vendre des produits alimentaires ou en offrir des échantillons doit respecter les directives en matière de taille et d’emballage établies par le traiteur officiel, OVG Hospitality. Les plastiques à usage unique ne sont pas autorisés; tous les articles de service doivent être biodégradables.Tous les produits alimentaires vendus doivent être emballés pour être consommés à domicile (les tailles minimales des emballages approuvés seront déterminées par OVG Hospitality).
Copious, Mentorship Program
About Copious: Copious is an upcycling brand that works with stained, damaged, unwanted or donated fabrics. By repurposing these items and giving them new life, designer Carissa McCaig keeps them from landfills while creating new one-of-a-kind designs for her customers to fall in love with. The One of a Kind Show has been the centre point to building the Copious brand. It has allowed me to get in front of lots of people, both at the Spring & Winter show, give my products the chance to be really seen. I would not have succeeded at this show if it weren't for the makers who took me under their wing and helped guide me to the right way to sell at OOAK. I am overjoyed that the mentorship program is back, it really shows that we are about community over competition! Product Category: ApparelNumber of Years at the One Of A Kind Show: 8Areas of Specialties: Inventory, Lighting, Marketing/Sales, Booth Set Up/Display, Customer Service
Goodfairyart, Mentorship Program
About Goodfairyart: Goodfairyart is a whimsical watercolor brand that creates art prints, illustrated products, and family-friendly experiences designed to inspire imagination, healthy habits, and joyful daily routines—especially for kids and caregivers. Every piece is rooted in storytelling and connection, turning everyday moments into magical memories through art. The One Of A Kind Show represents a powerful platform for creative entrepreneurs like myself to share meaningful work with a wider audience. It’s more than just a market—it’s a celebration of handmade artistry, originality, and community. Being part of OOAK means connecting with people who value heart-led, thoughtful design and building a business that stays true to my creative vision.Product Category: ArtNumber of Years at the One Of A Kind Show: 3Areas of Specialties: Inventory, Lighting, Marketing/Sales, Booth Set Up/Display, Overall Experience, Customer Service
DUUO Insurance, Booth Regulations
Duuo InsuranceDuuo is the preferred insurance provider at this year’s event. We know insurance isn’t the first thing you think of as you prep your booth for the One of A Kind Show. That’s why we want to make the process as easy as possible! Here's what we offer: Preferred pricing on vendor insuranceComprehensive insurance available online in minutes Fully refundable, with no service or cancellation feesDuuo sends your proof of insurance to One of A Kind instantlyDuuo provides coverage for the days you’ll be exhibiting without any service fees or the need to speak with a broker. To access the on-demand platform where you can purchase your vendor insurance in minutes at an exclusive preferred rate, please refer to the Service Order Forms page.
Ceiling, Health & Safety
Exhibitors who wish to have a ceiling in their booth must first obtain permission from show management.Once permission has been granted, exhibitors with ceilings must adhere to the following:A covered roof/ceiling will require the material, whether fabric or a hard surface, be fire treated. (Green Dolphin provides a variety of fire treatment services).The fire treatment must be done before exhibitor move-in.Exhibitor must provide proof of fire treatment to show management before show opening.Exhibitor must provide their own 5 lbs. ABC fire extinguisher that is visible and accessible at all times within the booth during the show. Booth staff must be trained on its use by completing this online course: canadasafetycouncil.org/product/fire-safety/.
Flavours Exhibitors in the Christmas Market, Christmas Market
All Flavours exhibitors are expected to abide by the food & beverage sampling/selling requirements set forth by the One Of A Kind Show, Toronto Public Health, and OVG Hospitality. Visit the Flavours page to review the requirements.Flavours exhibitors in the Christmas Market may only sell food and beverages for immediate consumption if this has been pre-approved by the One Of A Kind team and is clearly stated in their contracted items.
Meet The Team, PR Opportunities
What is PR?Public Relations (PR) helps share a brand’s perception, story, and information to the public through various media channels, such as traditional media (i.e. online, print, broadcast) and social media. PR results can be seen through online and print articles, interviews, broadcast segments, and influencer campaigns, to name a few.The PR team at Mint works closely with the One Of A Kind team to help generate buzz and increase awareness around the Show. The PR team focuses on reaching local and national media outlets (i.e. CP24, CityNews, Toronto Star, etc.) to showcase the Show’s artisans, their businesses, and the stories behind them.Prior to and throughout the Show’s duration, the Mint team continuously communicates with the media about the Show and its artisans to create and coordinate potential opportunities. To make these opportunities happen, we may request that artisans participate in an interview (live/virtual/email q+a), provide more info on themselves or their business, or provide product for a segment or giveaway, and more. However, everything is done to the comfort level of the artisan.The OOAK PR Team (The Mint Agency):
Politique sur les Médias Sociaux, Marketing Resources
Chez One Of A Kind, nous utilisons les médias sociaux pour éduquer, engager et communiquer avec vous tous alors que nous travaillons ensemble vers un objectif commun : créer un espace sûr et honnête pour échanger des idées et des ressources afin de rendre la communauté des créateurs aussi forte et réussie que possible ! Nous nous engageons à lire chaque publication et commentaire et à fournir des réponses, de l’information et des ressources, dans la mesure du possible. Nous faisons de notre mieux pour tout reposter dans les stories d’Instagram, mais compte tenu de la taille et de l’échelle de nos émissions, nous organisons en fonction de la disponibilité et faisons de notre mieux pour que chacun soit mis en valeur. Veuillez noter que nos comptes de médias sociaux ne sont pas surveillés 24 heures sur 24, 7 jours sur 7. Une petite équipe vérifie les messages et les commentaires pendant les heures normales de bureau et fait de son mieux pour répondre aux demandes dans un délai d’un jour ouvrable.En tant qu’exposant de One Of A Kind, vous avez accepté de collaborer avec nous et êtes responsable de la façon dont vous représentez la marque, à la fois sur nos canaux et le vôtre dans le monde en ligne. De même, nous nous engageons à représenter nos exposants de manière positive et respectueuse sur tous les canaux de communication, que ce soit par la publicité, les médias sociaux, les articles imprimés, , etc. Avec cela, n’oubliez pas que toutes les discussions relatives à la série doivent être constructives et viser à amorcer une conversation saine pour aider à améliorer la série. Toute question personnelle ou préoccupation isolée doit être traitée par les voies appropriées.Nous encourageons un échange utile de commentaires, questions et suggestions. Cependant, les messages sur nos sites de médias sociaux ne doivent pas contenir d’informations inappropriées, y compris mais sans s’y limiter des propos haineux (attaques personnelles contre les autres exposants ou le salon lui-même, profanation, racisme, etc.), des messages graphiques, obscènes, explicites ou illégaux ainsi que des publicités et des commentaires accusateurs. One Of A Kind se réserve le droit de supprimer tout contenu inapproprié. Si une personne viole cette politique, nous nous réservons le droit de bloquer les individus de poster. En tant que membre de cette communauté, nous vous encourageons également à signaler tout contenu inapproprié afin que nous puissions maintenir nos normes communautaires. Veuillez utiliser ces lignes directrices et ressources et n’oubliez pas d’amorcer une discussion, pas un incendie. Soyons productifs et travaillons ensemble pour faire de One Of A Kind et de la communauté artisanale le meilleur possible!
BOOTH DESIGN GUIDE, Booth Design
We love all the ways our vendors express their brands, showcase their creativity and make our show come to life with your booth displays each year. Your booth can be your best selling tool--drawing customers in, telling your story and showcasing off your work--so make it count! We’ve created this handy guide with basic requirements, best practices and extra credit ideas to really make your booth space pop! Make sure to also read through our Booth Design Regulations to ensure your booth is compliant. Last but not least, head over to our Best Booth Pinterest Boards for design inspiration. Booth building costs will vary, but you can start to get a sense of your estimated costs in this thread in the Facebook Group. We also recommend checking out Light + Paper's booth building breakdown in her OOAK Tips Instagram Stories highlight. View your booth costs through a long-term lens and think of each piece as an investment in growing your business with One Of A Kind. Costs should be amoretized over the years you will be able to use pieces to get a clearer picture of their value. Building a professional booth right out of the gate is a great way to jumpstart sales and customer engagement, but if you need to take it slow, follow booth design pro Diana Watters lead--think about what pieces will make the most impact up front and created a staged plan to invest in other aspects of your display over time.Looking to create or elevate your booth design? Explore VM ID’s full range of services or check out their exclusive OOAK specials for expert support.Please Note: When building your booth, the majority of painting should be completed prior to move-in. Limited water-based paint/materials may be used on site. The use of oil-based paint on site is prohibited.
Event Calendar
  • 2025 Spring ShowMar 26 to Mar 30 2025
  • 2025 Winter ShowNov 27 to Dec 7 2025
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